1. Introduction

This Privacy Policy explains how HT Recruit Ltd collects, uses, stores, and protects your personal information when you use our website or recruitment services.

We are committed to handling your data lawfully, securely, and transparently in line with UK GDPR and the Data Protection Act 2018.

By using our website or submitting your information to us, you agree to the practices described in this policy.

2. Who We Are

HT Recruit Ltd 1 Coldbath Square London EC1R 5HL United Kingdom

Email: [email protected] Website: https://www.htrecruit.co.uk Phone: (+44)203 758 8602

HT Recruit Ltd is the data controller, responsible for deciding how your personal information is used.

3. What Personal Data We Collect

We collect different types of personal information depending on how you interact with us.

a) Information you provide directly

• Name

• Email address

• Phone number

• CV and employment history

• Skills, qualifications, and experience

• Job preferences

• Right‑to‑work documentation (if required)

• Messages or enquiries sent through our website or email

b) Information collected automatically

• IP address

• Browser type and device information

• Pages visited and interaction data

• Session duration

• Cookie preferences

c) Information from clients

If you are a client, we may collect:

• Business contact details

• Job descriptions

• Hiring requirements

• Communication records

4. Why We Collect Your Data

We use your information for the following purposes:

• To provide recruitment services

• To match candidates with suitable roles

• To share candidate CVs with clients (with consent)

• To respond to enquiries

• To maintain business records

• To comply with legal obligations

• To improve website performance

• To manage your cookie preferences

• To contact you about relevant opportunities

We do not sell your data.

5. Legal Basis for Processing

Under UK GDPR, we process your data using the following legal bases:

• Consent — when you submit your CV or request our services

• Legitimate interest — matching candidates to roles, improving services

• Contractual obligation — when we work with clients or candidates

• Legal obligation — right‑to‑work checks, employment law compliance

6. How We Use Your CV and Application Data

When you upload your CV or send us your details:

• We store your information securely

• We review your skills and experience

• We match you to suitable roles

• We may share your CV with clients only for relevant vacancies

• We may contact you about job opportunities

We will never share your CV without your consent.

7. Who We Share Your Data With

We may share your data with:

• Employers seeking candidates

• HR departments

• Recruitment partners (if required)

• Service providers who support our website or systems

We do not share your data with:

• Advertisers

• Unrelated third parties

• Data brokers

8. How We Store and Protect Your Data

Your data is stored on secure servers protected by:

• Firewalls

• Encryption

• Access controls

• Secure hosting environments

Only authorised HT Recruit Ltd staff can access personal information when required for recruitment purposes.

We take reasonable steps to prevent:

• Loss

• Misuse

• Unauthorised access

• Disclosure

• Alteration

9. Data Retention

We keep your data only as long as necessary for recruitment purposes.

Typical retention periods:

• Candidate CVs: up to 24 months

• Client records: up to 7 years (for legal and financial compliance)

• Email enquiries: up to 12 months

• Cookie data: according to cookie expiry periods

You may request deletion at any time.

10. Your Rights Under UK GDPR

You have the right to:

• Be informed about how your data is used

• Access your personal data

• Correct inaccurate information

• Request deletion (“right to be forgotten”)

• Restrict processing

• Object to certain processing

• Request data portability

• Withdraw consent at any time

To exercise your rights, contact: [email protected]

11. Withdrawing Consent

You can withdraw your consent at any time by:

• Emailing [email protected]

• Writing to our office

• Requesting deletion of your data

Once withdrawn, we will stop processing your data unless legally required to retain it.

12. Cookies

Our website uses cookies to improve your experience. Please read our Cookie Policy for full details.

13. Links to Other Websites

Our website may contain links to external sites. We are not responsible for their privacy practices. Please review their policies before using those websites.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page.

Continued use of the website means you accept the updated policy.

15. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights:

Email: [email protected] Phone: (+44)203 758 8602 Address: 1 Coldbath Square, London EC1R 5HL

All Rights Reserved © 2026 HT Recruit Ltd